Department of Corporate and Information Services annual report 2016-17
Northern Territory. Department of Corporate and Information Services
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Northern Territory. Department of Corporate and Information Services -- Periodical
Northern Territory Government
Department of Corporate and Information Services annual report; Annual report
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Northern Territory Government
Annual Report 2016-17 | Department of Corporate and Information Services 79 CORPORATE GOVERNANCE Corporate Governance Accountabilities Statutory Accountability The department is required to comply with the Financial Management Act, Public Sector Employment and Management Act, Procurement Act and other legislation, such as the Anti-Discrimination Act, Superannuation Act and the Work Health and Safety Act. The departments Corporate Governance Framework and the relevant statutes are promoted to staff in a range of ways including through the departments Orientation and Strengthening Our People programs. Information and training on legislative requirements is included in the DCIS Corporate Capability Plan 2017. Legislation Administered The department is responsible for administering the Information Act Part 9 (except Archives Management) as it relates to Northern Territory Government records management. Internal Controls A range of internal controls including delegations, the Accounting and Property Manual, policies, procedures and templates assist the Accountable Officer in the performance of her duties under relevant legislation. DELEGATIONS The Chief Executive is the Accountable Officer for the department for the purposes of the Financial Management Act, the Public Sector Employment and Management Act and the Procurement Act. Delegations covering procurement, financial and human resource management activities are reviewed regularly to ensure they meet the departments requirements. The delegations allow appropriately authorised departmental staff to undertake specific responsibilities of the Accountable Officer or Chief Executive as prescribed in the legislation. The delegations were updated during the year to reflect organisational structure and policy changes, including amendments to reflect the revised Treasurers Directions and the all-of-government Travel Policy Framework. CONFLICT OF INTEREST The department recognises that any conflict of interest, whether real or perceived, erodes confidence in the integrity of the department or Northern Territory Government. All Executive Management Board members, Senior Directors, senior staff and employees who hold delegated powers are to complete a disclosure declaration on an annual basis. All staff are required to complete a disclosure declaration when circumstances change to declare any private or other interests that may result in a conflict of interest. If any interests are identified, appropriate action is taken to resolve the conflict or prevent it from arising. Completed declarations are held as evidence of disclosure and, as such, provide some protection against unfounded allegations of bias concerning department advice or decisions. ACCOUNTING AND PROPERTY MANUAL In accordance with the Financial Management Act, the department has an Accounting and Property Manual that specifies finance procedures and internal control requirements. The Accounting and Property Manual is reviewed and updated regularly. Amendments in 2016-17 included the addition of references to the new Budget and Cash series of Treasurers Directions and requirements to align with the Travel Policy Framework, particularly the Overseas Travel Policy Statement. PROCUREMENT The department has a Procurement Governance Framework comprising structures, processes and standards to support compliance with the Northern Territory Governments Procurement Framework. The Procurement Governance Framework outlines the roles, functions, relationships, and supporting processes under the procurement governance structure and supports alignment of procurement projects to broader business objectives. Governments Procurement Directions were substantially revised during 2016-17 with new Procurement Rules and Procurement Governance Policy issued late in the year for application from 2017-18. The department utilises probity advisors where the activity is risk assessed as having technical complexity, value and coverage or sensitivity.
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