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dhcd.nt.gov.au Page 18 of 35 March 2017, version 12 What it must contain Under section 152 of the LGA, the assessment record must contain: (a) a brief description of each allotment within the area and a statement of its assessed value; and (b) if a charge is imposed on non-rateable land in the area a brief description of the land; and (c) the name and address of the owner of the land; and (d) if the owner is not the principal ratepayer for the land the name and address of the principal ratepayer; and (e) if the land is subject to a differential rate on the basis of its use the land use; and (f) other information the council directs to be included in the record. These are the minimum requirements but it is important that all relevant information is contained in the record, as the assessment record is the basis of the way a person may challenge whether they have to pay rates. In areas which use zoning (or the Planning Scheme), if the assessment record does not have a correct description of the land as shown on the certificate of title, the latest valuation which is in accordance with the valuation roll or the correct zoning, the rates may be open to challenge. In places where zoning is not used to impose rates, the rates may be open to challenge if there is no adequate description and identification of the land, no clear categorisation (for example, Willowra residential or Willowra commercial) or if the other requirements of section 152 of the Act (see above) have not been met. How it must be kept Section 152(3) of the LGA provides that the assessment record may be kept by computer. However, it is worth noting that section 152(4) of the LGA provides that a copy of the assessment record must be available for inspection, free of charge, by any member of the public at the council's public office. This means it must be available at every office of the council which is open to the public. For regional councils, this means each council office in each community as well as at the head office. It is also important to note that section 152(5) of the LGA provides that when a person requests it, the CEO must suppress their name or address (or both) from the publicly accessible copy of the record. This may require some notation on the electronic record so that the persons request is complied with and not inadvertently disclosed. For access at councils community offices, perhaps the main assessment record could be kept on computer at head office with the ability to provide a printout or portion on request at community offices.