Annual Report 2010-2011 Northern Territory Electoral Commission
Tabled paper 1602
Tabled papers for 11th Assembly 2008 - 2012; Tabled papers; ParliamentNT
Tabled By Speaker
Made available by the Legislative Assembly of the Northern Territory under Standing Order 240. Where copyright subsists with a third party it remains with the original owner and permission may be required to reuse the material.
20 3.3 Election policies, processes and procedures The harnessing of technology for election processing activities in recent years has led to innovative practices, increasingly upheld by enabling legislation. Updates to software are required with cyclical frequency. Constant challenges are to document both the programming structure to more easily accommodate modifications and also instructions for the end user who has to apply the software. These issues were raised during the year with contractors working on software and the NTEC website. Training manuals, workbooks and hands-on tasks during training sessions provide polling officials with contextual information to carry out their roles. These will be reviewed when discussions on legislation are finalised. Of increasing difficulty is the capturing and documentation of customary election management practices as well as evolving techniques brought about through technological advances. The NTEC is aware that resources have restricted procedural documentation. 3.4 Recruitment, training and tools A component of the new Election Management System (EMS) is a staffing module. The current data will be uploaded to the new system after an extensive review of the information. Contact will be made in the second quarter of the 2011-12 reporting year, election dates for 2012 advised and confirmation sought concerning employment availability at those elections. Interstate contacts will be approached to provide regional and mobile polling support. The training programs for all staff will be modelled around the set dates, and content finalised when election parameters outside the NTEC control in relation to proposed conjoint elections have been finalised. Equipment schedules and purchases of consumables will be modified for conjoint elections. 3.5 Targets 2011-12 If required, implement any changes to electoral legislation procedures and forms Consolidate the development, testing and implementation of a new Election Management System (EMS) Implement project plans for the 2012 elections, capturing details in the EMS and determine staff requirements and sources prior to the end of the 2011 calendar year Liaise with councils and DHLGRS to determine: - appropriate levels of public awareness for the elections - how to coordinate messages from differing stakeholders - the brokering of cost-effective election services for both municipal and shire councils across the three Local Government regions of Northern, Big Rivers and Central Australian - council support where feasible. On request, provide electoral services to the New Zealand and Queensland electoral authorities for their elections in 2011-12 Pursue the alternatives to the scanning of hard copy certified lists to capture non-voter data Initiate arrangements for remote area mobile polling. In the lead up to the elections, this will include planning and liaison with all councils and shire service centres in the central Australian region, meetings, and election preparation Monitor developments related to the holding of an election for delegates to a constitutional convention in 2012 and any subsequent referendum.
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