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Annual Report 2016-2017 Department of the Legislative Assembly



Annual Report 2016-2017 Department of the Legislative Assembly

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Tabled paper 405


Tabled Papers for 13th Assembly 2016 - 2020; Tabled Papers; ParliamentNT






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DLA Annual Report 2016-17 Page 19 Survey conducted in 2016 to assess staff knowledge of records management (adapted from an assessment tool developed by the Public Records Office of Victoria). This will be followed up with a survey in 2018 to measure progress in knowledge and compliance with records management Reducing the reliance on network drives by removing obsolete documents and transferring corporate records to the records management system. This measure is 70 percent complete as of the end of the reporting period Ongoing audits of files to ensure that records are saved into the system, to be reported to the Audit Committee on a quarterly basis. Records management is a standing agenda item at the Audit Committee By 31 December 2018, all public records on paper files will be available on the corporate record system Training all DLA staff in the corporate record system is ongoing. Legislative Compliance The Department complies with the requirements of all laws such as the Financial Management Act, Public Sector Employment and Management Act, Procurement Act, Information Act, AntiDiscrimination Act, Superannuation Act and the Work Health and Safety (National Uniform Legislation) Act. An Agency Procurement Management Plan is reported against quarterly to ensure compliance with procurement legislation. Work Health and Safety Committee and Activities The DLA manages its Work Health Safety (WHS) obligations through a WHS staff committee and the WHS steering committee. The WHS staff committee is convened by the DLA WHS Advisor and is open to all building occupants. The committee meets quarterly and assists in developing standards and discusses and proposes solutions to identified WHS issues. No major issues where raised in the reporting period. The WHS Steering Committee membership includes the DLA WHS Advisor (Chair), Director Business Services, Director Building & Property Management and Human Resources Manager. The committee receives reports on incidents and hazards that have been reported through the staff committee or otherwise and provides recommendations on strategic direction, policy and procedures to the Clerk as required. Three minor hazards were referred in the reporting period and have been addressed. Employees can access an online incident reporting system managed by Workplace Injury Solutions to electronically report a workplace incident, which may have resulted in either an injury or near miss or recognition of a hazard, in the workplace. Two minor incidents reports were lodged online in the reporting period. Member Satisfaction Survey 2016 Members were surveyed between 22 and 24 November 2016 against ten questions relating to Budget Paper 3 and performance measures which are reported against annually. Members were asked to score from 0 to 10 against each question and the results were averaged as a percentage. Any score below 80% is a concern to the Department. Fourteen responses were received from a possible 25, one fewer than last year. As has been the case for a number of years, Members are advised that each non return counts as 100% satisfaction across all criteria. This permits totally satisfied Members to allow their views to be scored automatically. The Speaker has made this position clear annually with no objections.