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Guidelines for Technical and Financial Management of Projects



Guidelines for Technical and Financial Management of Projects


Smith, Ian


E-Publications; E-Books; PublicationNT; Report ; 33/1993




Made available via the Publications (Legal Deposit) Act 2004 (NT).





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Power and Water Authority

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Report ; 33/1993

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Technical Report WRD93033 Viewed at 15:07:48 on 29/07/2010 Page 14 of 36. GUIDELINES FOR FINANCIAL MANAGEMENT OF ?ROJECTS 10 PROJECTS <&) NON RECOVERABLE ?ROJECTS A non recoverable project is a Water Resources Division project, funded by ou~ O'A"D internal funds (O&H Budget) ~ These projects will not be monitored through the ALS Sy3t~~ but through an in-house system being devised by Resource Manage.rnent. .~ll charging to th~SB projects will be through the General Ledger System to the relevant cost centres and accounts~ Time sheets are still required. (b) RECOVERABLE PROJECTS (external to ?AWA) Recoverable projects are fully funded by the client. from th@s@ projects will "hit" Water Resources books. monitored through AlS. No O&M expenditure These projects are t"lhen an estimate is forwarded to a client and is accepted, the client is to be advised that full funding is to be received by PANA before work can co~ence. This funding t,;ill be held in Water Resources Advance Account, number being 468110000002214 and drawn on as costi.ng sheets are presented to Administration. The Advance Account nurrber and project number must be quoted by the clients when paying their cheque. ~'lhen funds have been received, authorisation of the project is then authcrised by the Utilities Progr~u Area, not Water Resources. These clients are NT Government Departments (both commercial and non co~~ercial), Private Sector, Commonwealth Government. Cornznonwealth funded type jobs (eg Landcare) do not require fund:"'ng "up front" as Treasury hold these funds which are passed into our 3udget. Landcare projects will need to be costed in the same manner as 92/93 financial year and costs to go back against cost centres. (c) RECOVERABLE WORKS ?AWA All PAWA client;3 are to p~ovide "V'later ResouJ:ces with an AIS project number. This number should be in the AlS syste..--n ready to use ~;hen the acceptance of our esti~ate is received either by fax or memo. PAWA clients are AES Darwin, AES in the regi.ons and utilities including Planning Branch. All expenditure is cos ted directly to these projects with the exception of Travel Allowance, Stores Issues and Operational Fuel. These are initially costed to the general ledger cost centre and then journaled to the ?roject on receipt of the costing sheet from the Project Managers. V..:anpower hours are costed directly to the project from the estimate at co~~encement of the job. project Managers should refer to the Estirna~e Schedule in the Guidelines for Technical Hanagement of Projects (page 9). . .. /11