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E C O R D S T E R R I T O R YR4 March 2002 How long do we have to keep Joe Bloggs personal fi le? Check the Disposal Schedule for Human Resource Management Records which was re-issued on 12 December 2001. The Schedule outlines policy and procedures for the retention and disposal of Human Resource Management records in Northern Territory government agencies. This revised version includes a range of additional record classes and some existing record classes have been reassessed for their continuing value. The functional structure of the Schedule is based on the business classifi cation scheme of the NT Government Corporate Thesaurus and covers the following functions: Compensation Establishment Occupational Health & Safety Personnel Staff Development In the not- too-distant future, we hope to combine this schedule with the Disposal Schedule for Financial Management Records and the Disposal Schedule for Administrative Records to form a single Disposal Schedule for Corporate Records of the Northern Territory Government. The Schedule can be accessed on the NTAS internet/intranet site. Human Resource Management Records Records Management Training for 2002 New records management manuals A first release of new records management training manuals has been issued to all NTG Records Managers. The content focuses on good records management practices, and incorporates procedures for the use of the NT Government Records Management System TRIM/Content Manager. The new modular format is designed to enable the compilation of a variety of courses to meet specifi c user needs. Modules currently available include: What is a record?; Starting in TRIM; TRIM screen features; Registering records in TRIM; Searching for records in TRIM; Records Maintenance in TRIM; Printing Lists and Reports; Using Barcodes; and Records Retention and Disposal. A separate manual on Electronic Records Management, using TRIM/Content manager, is also available. Further modules, including Understanding the thesaurus, Thesaurus management and development, and a variety of modules for advanced TRIM users, are planned for development this year. And some training courses! A redesigned Records management basics Using TRIM course was road tested in Alice Springs in November 2001. This is a half-day course for NT government employees new to records management and TRIM. This course will be offered sector wide twice per month from March 2002. A short course on Using the NT Government Thesaurus was offered in Darwin and Alice Springs late 2001, and proved very popular! This one-hour course is designed for anyone who needs to classify or title records, including operational business employees, personal assistants, records managers.almost everyone! This course will also be offered sector wide twice per month from March 2002. Alternatively, arrangements can be made with the Records Policy & Training Coordinator for development and delivery of customised thesaurus courses to suit a group (10 or more) from a single agency. A course program for 2002, and individual course details will be advertised widely from late February 2002. For further information, please contact the Records Policy & Training Coordinator, Beth Moloney.
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