Northern Territory Auditor-General's Office, February 2023 Report to the Legislative Assembly
Tabled Paper 772
Tabled Papers for 14th Assembly 2020 -; Tabled Papers; ParliamentNT
2023-02-14
Tabled by the Speaker
Made available by the Legislative Assembly of the Northern Territory under Standing Order 240. Where copyright subsists with a third party it remains with the original owner and permission may be required to reuse the material.
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Tabled papers
Legislative Assembly of the Northern Territory
Darwin
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Legislative Assembly of the Northern Territory
https://www.legislation.gov.au/Details/C2019C00042
https://hdl.handle.net/10070/898837
https://hdl.handle.net/10070/898851
Auditor-General for the Northern Territory February 2023 Report Page 113 of 131 Flex time cont Power and Water Corporation Timesheets were provided for the single employee of Power and Water Corporation who was selected as part of this analysis. The formal agreement relating to the Flex time arrangement is via the PWC Agreement and attendance records. No other documentation was provided to support Flex time arrangements outside of the standard arrangements provided by the PWC Agreement. The timesheets were reviewed and the following issues were identified: 1. The hours claimed as Flex time exceeded the standard span of hours specified by clause 70.3(a) of the PWC Agreement therefore the Flex time credit was overstated. 2. An insufficient meal break was identified on 29 June 2022 where the timesheet recorded the employee working from 13:00 hours to 22:00 hours with no break after 5 hours as required by clause 75.1 of the PWC Agreement. 3. The Flex time credit regularly exceeded the 5 days specified by clause 70.7 of the PWC Agreement without evidence of the approval of the Chief Executive Officer under clause 70.9 for the Flex time arrangement to be outside of the standard parameters therefore the Flex time credit was overstated as the Flex time should have been forfeited. 4. The Flex time banked was not taken within 3 months from the date on which it was banked (without evidence of the approval of the Chief Executive Officer to carry forward the credit) therefore the Flex time credit was overstated as the Flex time should have been forfeited. 5. An arithmetic issue was noted within one timesheet resulting in further overstatement of the Flex time credit. 6. The timesheets identify Flex time as being taken on 22 days (including 10 full days [450 minutes] and other periods between 15 and 150 minutes) however myHR only records Flex time as being taken on 23, 24, 29, 30 and 31 December and 5 January 2022. Whilst recognising that there is no formal requirement to record Flex time in myHR, there are occasions where the employees have recorded Flex time in myHR. The inconsistent use of Flex time (in myHR) to record days taken, and other times not, makes it unclear as to whether the days taken are appropriately recorded. In addition to the Flex time not always being recorded within myHR, comparing the HR007 Leave between 1 July 2021 and 30 June 2022 identified a number of other matters as explained below. Public Holidays incorrectly recorded Public holidays are recorded by a notation in the Approved Leave line of the timesheet. Generally there are no hours recorded on those days as no time was worked. The public holidays of 27 December 2021, 28 December 2021, 3 January 2022 and 26 January 2022 had a standard days working hours recorded when it appears that no time was worked on those days as they were public holidays. Tuesday 26 April 2022 was recorded as having a standard day worked and also being a public holiday. 26 April 2022 was not a public holiday.